Mayor Chris Beutler today presented the Mayor's Award of Excellence for April to Jamie Phillips, Administrative Secretary for Finance Director Don Herz. The monthly award recognizes City employees who consistently provide exemplary service and work that demonstrates personal commitment to the City. The award was presented at the beginning of today's City Council meeting.
Phillips has worked for the City since 2003. Herz, City Budget Officer Steve Hubka and the Mayor's Chief of Staff, Rick Hoppe, nominated her in the categories of customer relations and productivity for her work on a major PowerPoint presentation.
With the 2008-2009 budget year, the Mayor's Office began a transition to outcome-based budgeting. City departments and interested citizens ranked City programs in priority order. The "Taking Charge" performance measurement document was then developed. Indicators were developed and each department prepared PowerPoint slides to show how they were performing. These slides were reviewed at the Mayor's "City Stat" meetings, where the City Council and community members reviewed the information.
The slides were needed for a series of four meetings scheduled within an eight-day period. Phillips' task was to gather all 120 slides departments had developed. She made sure they were formatted and labeled correctly and that there was consistency in the presentation. Phillips also made many calls and e-mails to follow up on the status of the slides. She requested additional information to update and revise them, added pictures and graphics, and made many last-minute changes. The project was completed within two to three weeks. In addition to working her regular hours during this busy time, Phillips also worked on the project at home on her own time.
When the first set of City Stat meetings were completed, Phillips was again in charge of modifying the slides and having them ready for meetings in January. The nominators said Phillips is extremely organized and took charge of organizing the presentation in a clear and accurate manner. For the last few years, Phillips also has prepared all the PowerPoint slides for the Mayor's Budget Presentations. This also requires a great deal of patience as the Mayor and his staff are known to request many last-minute changes. Hubka says Jamie performs all of her regular and extra job duties with a great degree of patience and friendliness.
The other categories in which employees can be nominated are loss prevention, safety and valor. Consideration also may be given to nominations that demonstrate self-initiated accomplishments or those completed outside of the nominee's job description.
All City employees are eligible for the Mayor's Award of Excellence except for elected and appointed officials. Individuals or teams can be nominated by supervisors, peers, subordinates and the general public. Nomination forms are available at lincoln.ne.gov (keyword: personnel) or from department heads, employee bulletin boards or the Personnel Department, which oversees the awards program. All nominations are reviewed by the Mayor's Award of Excellence Committee, which includes a representative with each union and a non-union representative appointed by the Mayor. Award winners receive a $100 U.S. savings bond, a day off with pay and a plaque.