Waste Reduction, Reuse And Recycling Grant Program

In FY 2016-2017, the Solid Waste Management Division of the Public Works and Utilities Department will distribute up to $40,000 through a competitive grant process. The purpose of this program is to assist political jurisdictions, schools, non-profit organizations and businesses implement innovative waste reduction, reuse and recycling programs that significantly reduce the waste stream destined for land disposal.

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Grant Timeline

Grant Application Deadline
September 30, 2016
Grant Awards Letters Mailed
December 31, 2016

In FY 2016-2017, the Solid Waste Management Division of the Public Works and Utilities Department will distribute up to $40,000 through a competitive grant process. Funding is contingent on approval of the Solid Waste Management Budget by the Mayor and City Council. Funds will be distributed on a reimbursement basis.

Purpose

To assist political jurisdictions, schools, non-profit organizations and businesses implement innovative waste reduction, reuse and recycling programs that significantly reduce the waste stream destined for land disposal. The Solid Waste Management Division has identified two priority solid waste issues for this grant period. Preference will be given to projects focusing on one of these priorities:

  1. Construction Waste Reduction, Reuse and Recycling
  2. Waste Reduction, Reuse and Recycling in the Commercial Sector (businesses, industries, institutions, schools, and multi-family housing complexes)

Eligibility

  • Political jurisdictions, schools, non-profit organizations and businesses in Lancaster County are eligible to apply. Grants will not be awarded to individuals.
  • All grant activity must be conducted within Lancaster County.
  • Grant funds are not intended to replace existing funding.
  • Funds cannot be used to pay contractors for the collection of waste or recyclable materials.

Grant Size And Matching Funds

Grant must conclude within one year of the funding award. Must have a minimum of 20% in-kind or cash match related. A maximum of $40,000.00 is budgeted for the Grant Program with funding dispersed among grantees. Organizations can request up to $20,000.

Grant Timeline

September 30, 2016 Grant Application Deadline
December 31, 2016 Grant Awards Letters Mailed

If mailed, grant applications must be post-marked on or before September 30; a fax (402) 441-8735) or email (ghanlon@lincoln.ne.gov) by 4:30 p.m. on September 30.

Application Signature

An authorized representative of the political jurisdiction, school, non-profit organization or business must sign the application. The Solid Waste Management Division may verify such authorization.

Funding Decisions

A review committee consisting of City staff and Lincoln citizens will review grant applications and make recommendations for grant awards and funding level to the Public Works and Utilities Director.

The review committee will review grant applications once annually and base recommendations on the published selection criteria included in this package. The Public Works and Utilities Department will make final decisions on grant awards and funding levels. Notification to applicants regarding project funding will be made within three months of the grant application submittal deadline.

Accountability and Reporting Requirements

  • Grantees will be required to keep records of all grant expenses including purchase orders, invoices and receipts to account for the use of all grant funds. In order to be reimbursed, Grantees must submit documentation with the "Grant Status Report and Grant Reimbursement Request" forms to the Solid Waste Management Division.
    • Late, inaccurate or incomplete reports will impact future grant funding.
  • The Solid Waste Management Division reserves the right to visit a project site at any reasonable time and review expenditures of grant funds.
    • If through a review, it is determined that grant funds were spent inappropriately, the grantee must repay the misspent amount to the City.
  • Grantees must submit quarterly reports as well as a final report to the Solid Waste Management Division. The following must be included in all reports:
    • Total expenditures (including documentation);
    • Amount of waste reduced, reused or recycled;
    • Summary of activities;
    • A project status report (in quarterly reports); and
    • A project evaluation (in final report).
  • The Solid Waste Management Division will provide grant funds for expenses described in the application. Any programmatic or budgetary changes require a written request for a revision prior to the expenditure of funds. Grantees are allowed two revisions.

Unauthorized Use of Grant Funds

The following expenses shall not be reimbursed with grant funds:

  1. Any expenditures incurred outside the grant period;
  2. Paying contractors for recycling collection service;
  3. Litter collection programs or beautification projects;
  4. Entertainment (including food and drink expenses);
  5. Recognition expenses such as prizes, plaques, awards, certificates or trophies;
  6. Paying contractors for waste collection service;
  7. Stand-alone waste only containers;
  8. Promotional giveaways (including tote bags, mugs, pens, pencils, etc.);
  9. Newsletters, brochures, calendars, etc. that are not exclusively devoted to waste reduction, material reuse, recycling, composting and other solid waste management topics; and
  10. Travel expenses

Evaluation Criteria

The following criteria will be considered in evaluating grant applications.

Conformance to Local Policies and Priorities

  1. Conforms with Waste Management Hierarchy: priority is granted to projects which work toward implementing programs that follow the Waste Management Hierarchy.
  2. Reduces, reuses or recycles materials related to the two priority solid waste issues identified above.
  3. Degree of waste reduction, reuse or recycling: criterion will be judged by the amount of waste reduction, reuse or recycling resulting through the proposed process or service over the short or long term.

Cooperative Efforts/Community Impacts

  1. Availability of Information/Service: criterion will be judged on the quality and accessibility of the method the project uses to disseminate information or services.
  2. Need for service, information or market: criterion will be evaluated by the evidence documenting the need for: i) the proposed service, information or market or ii) for the strength of commitments from the end-markets.
  3. Supply of Recovered Materials or Target Audience: criterion measures the strength of commitment for feedstock needed to complete a manufacturing or collection project or the documented availability of targeted materials or targeted audience in a waste reduction or education project, as documented by: letters of commitment, contracts or other verifiable documents.
  4. Cooperative Efforts: criterion will be judged by the evidence of efforts to work cooperatively with local governments and other partner organizations, as documented by a letter.
  5. Community-based economic development: criterion will be judged by the evidence of efforts to promote sustainable economic development.
  6. Degree to which funding the project will impact existing entities: criterion will assess possible adverse impacts of project funding on existing entities in the market segment.
  7. Transferability of results: criterion will be evaluated by the extent to which project innovations and successes may be applied elsewhere.
  8. Education: criterion will be judged by the degree of community outreach which promotes the project and/or improves participation in waste reduction, reuse and recycling practices.

Administrative Considerations

  1. Completeness of Application: including project summary, budget form, time line, project narrative, qualifications and the required attachments enumerated in the application package.
  2. Financial strategy, match, commitment and selected financial ratios: criterion will measure quality of budget and applicant’s financial stability to successfully implement project.
  3. Managerial Experience of Applicant: criterion measures the ability of the applicant to manage (i.e. personnel, financial administration, etc.) the project based on previous work experience and demonstrated expertise in the field. Are qualifications provided for those managing the project?

Technical Considerations

  1. Technical Capability of Applicant: criterion measures the ability of the applicant to implement and operate the project based on previous work experience and demonstrated expertise in the field.
  2. Project Implementation: criterion measures the technical feasibility of completing the project in a realistic time frame.
  3. Compliance with Federal, State or Local Requirements (permits, waivers, licenses): criterion will evaluate the applicant’s assessment of needed permits, waivers and/or licenses.